Facilities Manager

At the end of the day, we believe in one thing: #DoThingsPeopleLove. Every action and decision we make manifests in this notion. Layered within this idea are the opportunities and responsibilities that allow us to practice what we preach.

The Facilities Manager will ensure that the facility is maintained to current safety and environmental standards, utilizing personal skills, staff and vendors to maintain a clean, presentable workplace at all times.  Perform maintenance and / or planned improvements as necessary and budgeted.  Supervise shipping and receiving duties, including the use of courier services and internal dispatch. 

ABOUT THE GIG:

Internal / External Relationships

  • Oversee and maintain Periscope’s security system and card access: 24 hour on-call for building emergencies
  • Supervise contract cleaning personnel.  Ensure the facility is cleaned in a timely manner following established cleaning standards and schedules.
  • Evaluate and recommend equipment for the maintenance of building integrity, installing or arranging for installation when necessary.  Responsible for emergency repairs.
  • Perform structural maintenance; plumbing, electrical, etc. when possible.  Schedule outside services, source vendors and purchase supplies as needed.
  • Project manage construction and / or renovation, solicit bids, schedule work, oversee to completion and payment approval.
  • Facilitate office and equipment moves.
  • Support the shipment of materials produced to clients and vendors as requested by associates and track job information for billing purposes.
  • Make arrangements for pick-up by carrier or deliver items to clients or vendors using a company vehicle in a timely manner.
  • Maintain effective working relationships with all agency personnel

Communication

  • Maintain high level of professionalism in all internal and external communication including phone, e-mail and voicemail correspondence, etc.
  • Communicate any facility-related announcements / issues to Periscope associates as necessary
  • Manage and direct facility staff and / or outside contractors

Administrative

  • Ensure the enforcement of all State, Federal and local Standards and Codes necessary to maintain a safe work environment
  • Maintain / repair exhaust systems, heat pumps and HVAC systems
  • Maintain landscaping & grounds, including parking lot.
  • Utilizes proper packaging methods and is able to integrate visual aids to convey specific packaging requirements
  • Adhere to Periscope policies and procedures as outlined in the Periscope Handbook
  • Record time completely and accurately on a daily / weekly basis
  • Perform other duties from time to time to meet the changing needs of the agency

SKILLS/EXPERIENCE:

  • Creative problem solving and decision-making skills; excellent judgment, good mechanical knowledge and understanding.
  • Ability to work independently and as part of a team
  • Strong management, negotiation and troubleshooting skills
  • Working knowledge of shipping systems for local couriers, UPS, Fed Ex, etc.
  • Demonstrated ability to organize, prioritize and multi-task
  • Working knowledge of Microsoft Office software
  • Excellent attention to detail
  • High school diploma with additional certifications for building maintenance and repair
  • Must have a valid driver’s license and a good driving record
  • Experience in the field of building management preferred
  • Experience in an agency/creative environment preferred, but not required

EEO Employer

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